Right before launch date, you hear the news: your competitor just announced a groundbreaking new product. It has a definite beginning and end. "[2]. The active day-to-day management is a part of the ‘Execution’ phase and program closure is a part of the ‘Completion’ phase. In the above case, if the marketing campaign depends on the website, you can devote your design resources to the website first (or vice versa). A role is a short, succinct description of a person’s responsibilities within a job. At the same time, closely managing related projects gives you the ability to communicate better across teams and projects. The SRO’s responsibilities are mostly high-level and strategic in nature. In a nutshell, the program manager is the person responsible for the successful delivery of the program. Let’s look at some answers in the next section. Let’s look at some of the differences between program managers and project managers in more detail below: As the PMI defines above, a project is a temporary undertaking. Project management software is software used for project planning, scheduling, resource allocation and change management. If you’ve been reading this blog, you’re likely familiar with project management and everything it involves. In this second view, the point of having a program is to exploit economies of scale and to reduce coordination costs and risks. Resolving issues across project teams, individual project stakeholders, and program stakeholders & sponsors. You will have to interface with senior leaders, of course, but your work will typically be much less governance intensive. This flexibility and adaptability is one of the core benefits of program management. For instance, if a new product disrupts your existing digital strategy, you can bring in people from a related IT project to overhaul your digital campaign. The easiest way to understand these differences is to look at job descriptions for these two positions. Program management makes it possible to see such connections and interdependencies between different projects in the program. The mandate lists the gaps in the organization’s performance and what can be done to bridge them at a strategic level. Instead, they might overlap with other programs or terminate early as the competitive environment changes. Programs may include elements of related work outside scope of the … It can have dozens (or more) of smaller projects, all with varying durations. Project management is different to management of business as usual activity, which is an ongoing process, as it involves creating new work packages to achieve agreed ends or goals. Risk acceptance - Risk acceptance involves acknowledging a risk and not taking preemptive action against it. By combining these projects with other deliverables and changes, their programs might deliver increased income from a new product, shorter waiting lists at the hospital or reduced operating costs due to improved technology. In fact, the program manager's main leadership duty is to turn chaos into clarity for the team. The program manager is therefore responsible for the delivery of the output/product of the program, which will involve managing a portfolio of projects and programs. Project management, then, is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. What happens to the marketing campaign if the website goes down due to lack of IT resources? I’ll also share a number of program management resources to give you a deeper understanding of this vital skill. Project management is one of the critical processes of any project. Program management also emphasizes the coordinating and prioritizing of resources across projects, managing links between the projects and the overall costs and risks of the program. Let’s look at some of the most important roles in program management, and the responsibilities associated with them, below. A program manager, thus, manages multiple projects. Managing risk and taking corrective measures to resolve issues, Managing communication across all stakeholders, third-party contributors and project leaders. I’ll look at these and more in the next section. He/she is appointed by and reports directly to the sponsor. The role requires effective co-ordination of the programme’s projects and management of their inter-dependencies including oversight of any risks and issues arising. The Project Management Institute (PMI) defines program management as: “A group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually. In the above example, the design and development of a website would be informed by the marketing campaign to promote it – and vice versa. The above should, however, give you an idea of how a typical program actually works. The key difference is that a project might or might not be a part of a program, but a program will always comprise projects. This article originally appeared on Workamajig blog and has been republished with permission.Find out how to syndicate your content with B2C. This difference makes the project program a more ambiguous task to manage, with more uncertainty, reflecting a higher degree of freedom and a management task more open to exploit opportunities as they arise or the program management becomes aware of them. At the same time, the role is also highly strategic. In … Program Management Programs comprise different projects that are interconnected and are also part of the long-term business objectives. The sponsor’s seniority means that he’s hardly concerned with the day-to-day activities of the program. IT program management is the process of managing the development of multiple and related IT projects. If you’re reading this, you likely already know the definition of project management. n. 1. First, in this phase, the business case and desired business outcomes are outlined and translated into the strategic objectives of the p… A project is a temporary endeavor, and as such is different from ongoing processes, such as a governance program or an asset management program. According to the PMBOK (Project Management Body of Knowledge) 3rd edition, A project is defined as a “temporary endeavor with a beginning and an end and it must be used to create a unique product, service or result”. A project is an undertaking with specific start and end parameters designed to produce a defined outcome, such as implementing a new computer system. While many people use 'project' and 'program' interchangeably, they are different. There will normally be a process to change the predetermined scope of a project. In a typical program management process, the mandate is followed by a detailed strategy document before the program ‘Preparation’ phase starts. © Business 2 Community. Program management is similar to project management, yet very different from it. In this lesson, you will learn about the definition of project management. You might add/remove projects to the program as long as it fits the strategic requirements. To the layperson, the phrase “project management” can be rather broad, referring to any kind of management work—from the simplest of projects on up through the most complicated of implementations. Yet again, some accept there is a distinction related to interdependencies between the elements of a project and a program. An alternative to the Office of Government Commerce's methodology for program management is that of the private sector Project Management Institute. A Software Project is the complete procedure of software … A project manager will be given a budget and a deadline. Programs often have to react to changes in strategy and changes in the environment in which the organization changes. “Digitize sales collateral” and “Enable sales to track deliveries” are tactical goals. For most programs however, the above four roles will be sufficient. “…a temporary endeavor undertaken to create a unique product, service or result.”, “…the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.”. For example, in a program to “overhaul digital strategy”, the BCM will be responsible for integrating newly developed digital products into operations, sales or marketing departments. Program management synonyms, Program management pronunciation, Program management translation, English dictionary definition of Program management. As a program manager, you’ll be expected to interface with senior leaders and stakeholders across departments. Project management is the process of leading the work of a team to achieve goals and meet success criteria at a specified time. The roles in program management tell you how programs work. Benefits are the measures of improvement of an organization and might include increased income, increased profits, decreased costs, improved market position (ability to compete), reduced wastage or environmental damage, more satisfied customers. The scope management activity in the program definition phase is program scope planning. … 1. Project … They are overseen by the program manager who accounts to the. On this view, program management is about selecting projects, adjusting the speed at which they run, and adjusting their scope, in order to the maximize the value of the portfolio as a whole, and as economic or other external conditions change. This person, who initiates the program and nurtures it to completion is, called the ‘Sponsor’. A program might start simply because a senior executive requests it. The US approach is focused on internal controls and delivery of complex projects and has grown out of the project industry, the UK approach is more focused on the achievement of all aspects of achieving a strategic objective and has grown out of the strategic change industry. What program management strategies and processes can you use? The program manager has been described as 'playing chess' and keeping the overview in mind, with the pieces to be used or sacrificed being the projects. Now contrast that with a job description for a project manager: You’ll notice that the job emphasizes execution and delivery. In reality, things are rarely so well structured. All Rights Reserved. Such environmental, competitive and organizational changes are part and parcel of the business landscape. A typical program management lifecycle goes through five distinct stages: Visually, you can represent these five stages as follows: The first three stages are folded into the ‘Preparation’ phase. Program Management is the management discipline of controlling the cost, schedule and performance of a project or group of projects to achieve a stated goal. The project manager's job is to ensure that their project succeeds. Scope management includes all of the activities involved in planning and managing the program scope. A key factor that … As the name suggests, program definition refers to “defining” what the program is all about, why it is being done, and how it will be done. You now know the differences between program and project management. The sponsor is usually a senior executive (or group of executives) who wants to bring about a change in the business. A program is made up of several projects. An example of project management will be used to give a general understanding of the topic. Program management also emphasizes the coordinating and prioritizing of resources across projects, managing links between the projects and the overall costs and risks of the program. A program manager is responsible for meeting these strategic goals. So in this phase, there are two major activities that are performed, which are further elaborated in the sub-phases, which we will be discussing later. You can think of his/her responsibilities as “meta-project management”. Software Project. Before the Preparation phase can start, however, there needs to be a clear mandate for the program. Any leader who allows chaos to exist or just passes chaos down to the team without clarification is not exercising leadership. A project is designed to deliver an output or deliverable and its success will be in terms of delivering the right output at the right time and to the right cost. Join over 100,000 of your peers and receive our weekly newsletter which features the top trends, news and expert analysis to help keep you ahead of the curve. This change can be narrow (‘change website CMS’) or broad (‘overhaul digital strategy’) based on the sponsor’s domain. This leads to inherent differences in the approach.There is no suggestion that either approach is right or wrong, in fact, they are complimentary in many ways. However, program management might need to deal with interdependencies, conflicts and resource or knowledge sharing among the projects it manages. If you’re following the PRINCE2 project management methodology, you’ll call the SRO the “Program/Project Executive”. 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