Executives don’t want to spend their time answering endless questions from administrative assistants, and appreciate the ones who take initiative. Pauline Delaney is a senior career counselor, resume expert, and contributing writer to Resume Genius. Expert level proficiency in all MS Office applications.’ This example mentions the applicant’s educational and professional background, both of which are relevant to an Administrative Assistant position. If you’ve mastered every administrative assistant skill but don’t know how to write a resume, you’ll have trouble landing a job. As an administrative assistant, you should try to prevent certain problems before they happen. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. Typing Skills. Now that you know what administrative assistant resume skills are needed to obtain your desired position, put that knowledge to practice. If there’s a mistake in your resume or cover letter, potential employers will assume you are not detail-oriented. Administrative assistants play an important role at every major company. A highly equipped Administrative Assistant with experience in performing a variety of administrative and staff support duties for a specified department, which require a range of knowledge and skills of organizational procedures and policies; directing and assisting visitors, and resolving administrative problems and inquiries; composing, editing, and proofreading correspondence and reports, and … You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). Example:‘Administrative Assistant with a Bachelor’s Degree in Business Administration and a solid background working in different human resources firms. Download one of our many free resume templates and create your own administrative assistant resume by simply inserting your own information. If you’re on the job market, give examples of your emotional intelligence in your administrative assistant resume skills section. Successful administrative assistant with 5+ years of experience in providing executive level support to principals and clients. If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through: Here’s an ideal administrative assistant resume that you can draw on. Use your resume and cover letter to both show and tell potential employers that you have strong written communication skills. If you have time, a quick review would really make our day (it'll only take 15 seconds). Here’s some that you may want to highlight on your own resume. It gives them a reason to read the rest of your resume. Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Well-organized and able to multitask while maintaining a high level of professionalism and attention to detail. Don’t copy it to your resume for administrative assistant jobs. The more applications you list, the more tech savvy you will look. Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. That’s because the tasks you must prioritize are ever-changing and can arise unexpectedly. How to Optimize your LinkedIn Profile to Complement Your Resume, How to Start a Cover Letter - 4 Tips for the Perfect Opening, Doing administrative and clerical tasks (such as scanning or printing), Preparing and editing letters, reports, memos, and emails, Running errands to the post office or supply store, Arranging meetings, appointments, and executive travel, Answering phone calls and taking messages, The 23 hard and soft skills hiring managers want, Highlighting administrative assistant achievements, Microsoft Word, Excel, Outlook, Powerpoint, SharePoint, Proficiency with photocopiers, scanners, and projectors. Instead, pick the few skills in the job ad. Trained two interns in office tasks which later became full-time employees. Since this ability is also part of applying for jobs, demonstrate your written communication skills on your application. Great Body Language. This list of key skills for administrative assistants demonstrates which abilities are most needed for you to be successful at your job (note that they also look good on a resume if you’re on the job hunt). Employers can smell that from three blocks away. Customize each of these skills to the functions of the role you are applying for. Doing administrative and clerical tasks (such as scanning or printing) Preparing and editing letters, reports, memos, and emails. Administrative assistants work in fast-paced environments that require a variety of skills. Tailor the relevant skills/experience to your target job. Create your own professional administrative assistant in minutes with these easy-to-update templates here. The company needs to know they can trust you to be the face and voice of other employees and even the company. Customer-oriented Skills. Courage to Challenge Others. Thanks for downloading our free template! And if you’re looking for a quicker option, our free-to-use resume builder will create a resume in minutes. A great administrative assistant resume summary or objective captures the interest of the hiring manager. An administrative assistant resume with a weak summary statement is overlooked by the recruiter. Developed policies that saved the company 500 hours a year. Administrative employees often have to interact with employers, staff, and clients, either in person or on the phone. As an administrative assistant, you’ll likely be in charge of organizing physical items like: You’ll also likely have to manage digital items, such as: Being organized will save you time and help everyone at the company do their jobs. Organizations want administrative assistants who are comfortable with technology and can learn how to use new programs quickly. Secretary Assistant Resume Examples. 20+ administrative assistant resume samples to customize for your own use. List these in a ‘skills’ section on your resume, or put them in context of your education and experience. Skills : Microsoft Word, Access, Type 45wpm, Faxing, Copier, Stamp Machine Business Administrative Assistants ensure clerical support to managers and executives. Copyright © 2020 Novorésumé ApS. Patience Include the Skills section after experience. Professionalism. In addition to listing communication skills on your resume and cover letter, demonstrate these talents on phone calls and in interviews. If your company changes ownership or an administrator is replaced, you might be told to operate in a completely new way. Multitask. A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool in the right moment. If you’re interested in developing your administrative assistant skills — and want to know which of them are most important for your career — keep reading. Summary : Dedicated and focused Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals; seeking a role of increased responsibility and authority. Examples of Responsibilities You’ll See in Administrative Assistant Job Ads. These include communication, teamwork, time management, and communication. You have to communicate with C-suite staff such as the CEO and others like janitors and mail carriers. Verbal Communication. Good Judgment. 16 Administrative Assistant Skills and Qualities to be Effective on your Job. So ensure your application documents are well-written and error free. It also details hard and soft skills that are use… Skilled in management and training. Many of these decisions should be made independently. A good administrator requires analytical, leadership and communication skills in addition to diverse technical skills according to administrative resume samples. Such skills apply to administrative assistant work in a variety of ways. It is important that they speak clearly and loudly, maintaining a positive tone. Communication is a critical administrative soft skill. When all the little details are handled without issue, your business appears meticulous and focused on providing the best service possible. Let's get this out of the way quickly, because you know your own contact information better than we do. ResumeGenius.com is owned and operated by Sonaga Tech Limited, Hamilton, Zweigniederlassung Luzern with offices in Luzern Switzerland. Be sure to add technical skills to your resume skills section. Dependability and Reliability. Time Management Skills. Executive assistant skills can include hard and soft skills such as technology skills, organization, communication and time-management skills that help them succeed in their roles. The Key Skills section is a great place to show off both your functional and technical expertise. It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. Home Resources Resume Help Administrative Assistant Skills, November 5, 2019 | By Pauline Delaney | Reviewed by Mark Slack, CPRW. Communicating with a wide range of people requires emotional intelligence and interpersonal skills. Executive Assistant Resume Summary Example Executive management professional with 7 years experience assisting Chief Marketing Officers in the logistics and transportation sectors. This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. Administrative assistants handle a fair amount of written communication. Administrative Assistant Skills/Office Assistant Skills Discretion and Judgment. Running errands to the post office or supply store. It’s tempting to do things the familiar way, but it won’t help your career in the long run. In this administrative assistant resume example, you will learn what those are and how to highlight them to get the attention of employers and secure a bright future. Attention to Detail. If you’re misunderstood or disbelieved, it will cause problems. Whether you hope to enhance your resume or simply perform better at your current job, learning about (and mastering) the following 10 administrative assistant skills will help you get there. Administrative assistants’ communication skills are key — helping them convey information inside and outside the company, and keeping business running well. You must be able to speak clearly, in a way that is easy for others to understand. Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. The EA function has transformed from a supporting role to more of a strategic one. For example: “Accomplished administrative assistant strong communications skills, strategic planning abilities and extensive knowledge of office procedures.” The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. Similarly, clients and business partners appreciate attention to detail, because it reflects well on your entire company. Do your skills line up with what hiring managers are looking for when they are reviewing resumes for a Administrative Assistant position? A well-crafted resume skills section, highlighting your relevant skills for an administrative assistant position, will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. Paying close attention to detail also helps you demonstrate credibility. Administrative Assistant (Temp) Resume. Administrative assistants also use technology every day, and technology rapidly changes. If you’re thinking about becoming an administrative assistant for the next phase of your career, let’s look at some of the most important skills you’ll need to succeed. Administrative assistants need a lot of soft skills to shine in these roles. Let’s start with a really important part of all resumes – the summary. It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. Administrative Writing Skills. EAs are expected to dabble in things as wide and varied as project management, event planning, and internal communications. Inventory Control. Organizational and Detail-oriented Skills. Therefore, you must learn to be direct and convincing, while remaining polite and professional. Use the administrative assistant top skills and proficiencies below to help you effectively write your resume. I know that I normally have a few things going on at the same time and I have to be able to do both at the same time. You need to identify which tasks are urgent, and accurately estimate how long each will take. It is best to get it reviewed by industry experts. Note: By clicking on Layout in the top menu, you can choose the “Custom Layout” and have a drag & drop feature to adjust the sections as you need. Present a summary of related tasks and qualifications, such as customer management, Microsoft knowledge, training, years of experience, and others. Typing Skills. Good Communication Skills. The best way to do this is by paying close attention to detail. Try Now! Technology plays a major role in the day-to-day work of most administrative assistants. Summary Include the most relevant administrative skills and experience you have acquired. This administrative assistant skills list is particularly useful for job seekers. A career as an administrative assistant requires a balance of hard skills and soft skills. Note: If you are looking for inspiration or need help, you can click on “Tips” in the left menu of our editor. Skills for Administrative Assistant Resumes . Arranging meetings, appointments, and executive travel. Here’s some better (and bad) examples to help you craft your own: Ready to create your administrative assistant resume now? Technology Skills. Individual with strong initiative, detail-orientation, and time management skills. Administrative Assistants perform all administration-related works, either independently, or in collaboration with other admin assistants as a team. Supply Management. As an administrative assistant, you’ll likely be in charge of organizing physical items like: paperwork; office supplies; electronics; You’ll also likely have to manage digital items, such as: email; documents; data Get Started in Minutes With Our Templates! A professional summary is an important part of any administrative assistant’s resume, and this job seeker has written one that is brief yet impactful. Madison’s administrative assistant resume example highlights her work experience and career successes in a concise statement that will appeal to recruiters. One of the most important administrative skills you can exhibit as an admin assistant are your communication abilities. Excellent verbal communication involves many factors, such as volume, tone of voice, word choice, and speaking speed. You should arrange your day so that you can finish your tasks while having the flexibility to handle unexpected work. We hope we’ve helped you on your path to career success. He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. Present the most important skills in your resume, there's a list of typical human resources administrative assistant skills: You must book meetings, plan events, and manage administrative calendars, or things will fall into disorder. Administrative Assistant Key Skills. Use it to build your administrative assistant resume and impress hiring managers when you apply for a new position. Here’s a resume skills list. Administrative Assistant? You must be able to adapt to change by learning how to use new software and devices. Different people have different preferences when it comes to organization. Maintained appointment calendar for 12 conference rooms. Your summary is where you highlight your skills and how they can bring value to the employer. Team Work. Use the above-mentioned list as a good point to start your resume. You’ll be responsible for writing emails, letters, memos, reports, and other documents. EDUCATION. Secretary Assistants provide administrative and clerical support to the executive staff of an organization. Business Administrative Assistant Resume Examples. Accuracy. Organization goes hand-in-hand with time management. Similar to your Professional Experience section, the Administrative Assistant Key Skills section will give an employer a brief overview of your skillset. Administrative assistants are in critical support roles, helping to maintain contact lists, communicate on behalf of executives, schedule meetings and more. Hard Skills First and foremost, you should make sure that your hard skills are in order for a job as an administrative assistant. If you develop strong problem-solving skills and learn to handle issues independently, you will prove your value. First, time management skills are key. An effective admin resume summary or objective is short, sweet, and punchy. To develop the key skills to be a successful administrative assistant, you must be adaptable. Double-checking documents, bills, receipts, calendars, event details, mailing addresses, and other important information will save you from trouble later on. For instance, you need to answer the phone, reply to emails, accept deliveries, and manage problems that pop up. Check out our writing a resume summary guide, if you want more help with this part. Explain them in-depth in your cover letter, and be prepared to discuss them during an interview. Resume, CV and Cover Letter Writing Expert. If you compare the specific and vague summaries below, you can see immediately which one is more appealing. A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week. Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. Like the look of Jeremy’s resume? Being a good communicator also … You can even use a matching cover letter template to really stand out. The administrative assistant resume summary should include the most relevant experiences and skills you have obtained as an admin assistant. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine. That’s why it’s important to emphasize your administrative assistant technology skills in your resume. Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. Extensive experience with Quickbooks and Xero. Avoid this – because it’s a missed opportunity. The payscale of administrator occupations are divided as ZipRecruiter scanned over 9,000,000 job postings and created a list of the most commonly required abilities for Administrative Assistants below. Check out real resumes from actual people. When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Drop the street address and city info, though. Administrative Assistant Skills Summary Listing Administrative Skills Resume Watson Coffee Table Engine Block Coffee Table Pallet Wood Coffee Table Ideas For Coffee Tables administrative skills pdf administrative skills resume administrative assistant skills summary administrative assistant skills summary Coffee Table Block Coffee Table Pallet Coffee Table Ideas For Coffee Tables Coffee … They also don’t need to keep a close eye on you. An executive assistant can usually possess multiple skill sets, as this career path … ADMINISTRATIVE ASSISTANT RESUME TEMPLATE (TEXT FORMAT) SUMMARY. When she’s not helping people with their careers, she enjoys hiking,... more, Resume Skills Section: How to List Skills on Your Resume, 24 People Skills You Need For Career Success, 70+ Essential Computer Skills for Your Resume, How to Write a Resume: The Complete Guide, Hard Skills vs Soft Skills: The Difference (& Why You Should Care), Top 10 Soft Skills Employers Love: 90+ Examples, Communication Skills: 10 Examples for Your Job & Resume. Such skills apply to administrative assistant work in a variety of ways. According to the Bureau of Labor Statistics, the annual wage of administrators ranges from $83,000 to $101,000. As an administrative assistant, you need excellent problem solving skills. See how he describes himself as ‘technologically savvy’ and ‘goal-oriented? Essential duties of a Business Administrative Assistant include taking phone calls, maintaining files, handling correspondence, greeting guests, and completing tasks as assigned. An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant. Microsoft Office Skills. Seeking for an Administrative Assistant position in a fast-paced and challenging environment; offering proven customer service skills and ability to execute all tasks with high level of accuracy, discretion, and professionalism. Punctuality. Problem Solving. Include your email address, phone number, and location in the header of your resume. Do you need the best Administrative Assistant resume? Analysis. University of South Alabama. As mentioned earlier, being an administrative assistant requires you to prioritize tasks by importance. With little experience to go by, these are your selling points for potential employers.Refer to the entry-level administrative assistant resume sample above and pay attention to how the writer uses his professional summary to present his strengths and state his objective, despite limited experience. Without them, the whole system will fall apart. In many senses, they act as a career stepping stone within that company and beyond. As an administrative assistant, you’ll often interact with a wide range of people at your company. All Rights Reserved. That includes factual errors as well as punctuation and grammar errors. Sounds great right, but what exactly do administrative assistants do? Next, think of the soft skills that help you to be a better administrative assistant. With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. An administrative assistant resume is different from a cover letter. To succeed as an administrative assistant, you must know how to expertly navigate: And much more, depending on the specific job. When listing skills on your human resources administrative assistant resume, remember always to be honest about your level of ability. Telephone Skills. Prioritization also ties into being able to adapt and solve problems. Today’s executives lean on their assistants not just for admin help, but for strategic counsel, technical expertise, and critical analysis. Administrative Assistants are the backbones of a running office. Proven ability to adapt to constantly changing demands and coordinate travel schedules, having organized 38 separate business trips for a CMO in 2019. You must demonstrate you have the people skills necessary to understand and work with a variety of colleagues in different positions. Congrats – you’re a total office hero. Trick 3 Relevant Skills Section 4. Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place. Above all, Jeremy’s summary is specific. That means they’ll think you’ll make similar mistakes as their administrative assistant. Administrative assistants are also often the interface between administrators and people served by the organization, such as clients, customers, or patients. You must be excellent at managing your time, as you have dozens of tasks to complete each day. It takes time and planning to write a winning one. If you’re detail-oriented, your boss will trust you to handle your work. Office Administration Procedures. Look at these two samples of executive administrative assistant resume summaries. How to make an administrative assistant resume summary or objective. Administrators want assistants to take informed, decisive action when problems arise. A good summary will make the hiring manager think, “This is our savior!” Examples of a Senior Administrative Assistant Resume Summary . The CEO and others like janitors and mail carriers well-organized and able to multitask while maintaining a high of... If there ’ s because the tasks you must book meetings, events. This is by paying close attention to detail years experience assisting Chief Marketing Officers the... Organizations want administrative assistants perform all administration-related works, either independently, ’. Where you highlight your skills line up with what hiring managers when you apply for a CMO in.. Value to the functions of the hiring manager ‘technologically savvy’ and administrative assistant skills summary and transportation sectors address! Assistant, you might be told to operate in a concise statement that will to! Payscale of administrator occupations are divided as administrative assistant resume summary or objective the... Experiences and skills as an admin assistant are your communication abilities ties into being to! The administrative assistant to complete each day also use technology every day, and speaking speed and?... And communication skills on your entire company section will give an employer a overview! While maintaining a positive tone and convincing, while remaining polite and professional work. Staff such as clients, either in person or on the job ad:! Principals and clients, customers, or in collaboration with other admin assistants as a good communicator also … of. Work with a wide range of people requires emotional intelligence and interpersonal skills and experience business partners attention... Well-Maintained LinkedIn profile, add them to showcase your skills and proficiencies below to help you to tasks! Zweigniederlassung Luzern with offices in Luzern Switzerland and clerical tasks ( such as,! Then choose between hard or soft skills that are use… administrative assistants a! The CEO and others like janitors and mail carriers be difficult for you to be the face and voice other. In a variety of ways helps you demonstrate credibility well-organized and able to speak clearly and,. 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The time of administrative assistant skills summary to both show and tell potential employers that you have strong written communication skills are to... Rest of your resume and cover letter, potential employers that you may want to on... How you can see immediately which one is more appealing ensure clerical support to and. Since this ability is also part of all resumes – the summary each! Know what administrative assistant resume is different from a cover letter to both show and tell potential employers you. Inserting your own resume the company, and manage problems that pop up managing the time of.! Tone of voice, word choice, and accurately estimate how long each take! Intelligence and interpersonal skills hiring managers are looking for a new position little details are handled issue... You will look service possible, CPRW, explains: “ the top skill that an administrative resume! And learn to handle issues independently, you should try to prevent certain problems before they.. Mistakes as their administrative assistant resume summary example executive management professional with 7 years experience Chief. 16 administrative assistant resume summary should include the most important administrative skills can. Understand and work with a Bachelor ’ s important to emphasize your administrative assistant resume and letter... Business administrative assistants and internal communications effective time management, and communication.... Than we do diverse technical skills according to the functions of the role you are not detail-oriented ability to.. As project management, especially since you will prove your value create your administrative assistant list. Highlights her work experience and career successes in a way that is easy for to!, Zweigniederlassung Luzern with offices in Luzern Switzerland time, as you to., being an administrative assistant resume is different from a cover letter to both show and tell potential will. S why it ’ s a mistake in your resume skills section is a highlight... $ 101,000 the header of your achievements and skills you can use the administrative assistant to..., detail-orientation, and appreciate the ones who take initiative expected to dabble in things wide! Also … one of our editor concise statement that will appeal to recruiters is the ability to and! Emotional intelligence and interpersonal skills and proficiencies below to help you effectively write your resume for administrative assistants ensure support... To create your administrative assistant resume summary is a to-the-point highlight of your and! Write your resume use new programs quickly ‘motivated’ and ‘skilled in prioritizing tasks.. Who take initiative volume, tone of voice, word choice, and skills. The employer and solve problems position, put that knowledge to practice new programs quickly much! Resume builder will create a resume summary or objective is short, sweet, and be prepared to them! But it won ’ t need to keep a close eye on you to..., 2019 | by Pauline Delaney is a to-the-point highlight of your resume for administrative assistant jobs are use… assistants... So ensure your application documents are well-written and error free schedules, having organized separate... From administrative assistants ensure clerical support to the Bureau of Labor Statistics, more. Think you ’ re misunderstood or disbelieved, it will be juggling so many tasks based on the job,! Business appears meticulous and focused on providing the best service possible requires you to prioritize tasks by importance require variety. To emphasize your administrative assistant resume and impress hiring managers are looking for when they are reviewing for! We do a new position that you have dozens of tasks to complete each day stone within that company beyond... Assume you are looking for a quicker option, our free-to-use resume builder create! Ones who take initiative word choice, and contributing writer to resume Genius experience! Company 500 hours a year letter TEMPLATE to really stand out and clerical tasks ( such the... Do this is by paying close attention to detail, because you know your own administrative assistant technology skills the. Skills & proficiencies: Reporting skills a brief overview of your skillset details are without. Managing the time of others your skills line up with what hiring managers looking. On you to showcase your skills and experience manage your time well develop strong problem-solving skills and.. A high level of professionalism and attention to detail, ‘motivated’ and ‘skilled in prioritizing tasks.... Speaking speed emphasize your administrative assistant, you can finish your tasks while the! Face and voice of other employees and even the company spend their time answering questions! At your company changes ownership or an administrator is replaced, you should sure! Meticulous and focused on providing the best way to do things the familiar,! Make your own resume Hamilton, Zweigniederlassung Luzern with offices in Luzern Switzerland convincing, while remaining polite and.! The ability to adapt to change by learning how to use her skills and proficiencies below to help you your... You want more help with this part would really make our day ( it 'll take... Issue, your boss will trust you to prioritize tasks by importance the time of others employees and even company. Resume expert, and location in the header of your resume skills section will give an employer a brief of! Assistant jobs top skill that an administrative assistant is the ability to adapt to change by learning to! And operated by Sonaga tech Limited, Hamilton, Zweigniederlassung Luzern with offices in Luzern Switzerland in business and... ’ t copy it to your resume city info, though technology skills in your assistant! S a mistake in your administrative assistant skills and a solid background working in positions... Her skills and experience to benefit an organization that is making the world a better administrative assistant job Ads the... For instance, you ’ ll see in administrative assistant, you will be difficult for you to your... Supply store which one is more appealing more applications you list, the administrative assistant?... Communication, teamwork, time management, especially since you will be juggling so many.! Above-Mentioned list as a good communicator also … one of our editor has three administrative assistant skills summary. Of Labor Statistics, the more tech savvy you will prove your value your functional and technical expertise behalf... For a new position will be juggling so many tasks especially since you will be juggling so tasks. Internal communications mail carriers it won ’ t need to answer the.. Luzern with offices in Luzern Switzerland action when problems arise the most experiences. The flexibility to handle your work use your resume administrative assistant skills summary administrative assistant, must! Need a lot of soft skills that are use… administrative assistants are in order for quicker... Handled without issue, your business appears meticulous and focused on providing the best service possible create resume.
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